The global workforce is now working from home. While you cannot ensure high productivity during such a time, you can definitely follow a few tips to effectively complete projects remotely.
The outbreak has forced many organizations to implement ‘work-from-home.’ The world's biggest companies are urging their teams to avoid commuting and traveling to work. If you are still dealing with working remotely for the first time, here are a few tips on how to manage the situation better.
1. Use Technology for Communication and to Avoid Human Contact
Communication is very important when working with remote workers. Hence, ensure you make the most of modern tools and platforms that allow team members to collaborate and communicate effectively during these work-from-home days. To schedule meetings, you can use Skype, Google Hangouts, Zoom Cloud Meeting App or use similar tools.
2. Set a Real-time Schedule for Every Project
Setting a real-time project schedule is important for everyone involved in the execution of the project. It helps you monitor every aspect of the project and track its progress – especially if you are working in a big team. To make work simple – use various workflow software tools like Google doc, Slack, Asana to record and maintain everyone's regular tasks while you're all working remotely.
3. Assign a Dedicated Work-space for Emergencies
Try to be as accommodating as possible when it comes to work arrangements. However, if working remotely isn’t possible in some situations, do consider assigning a dedicated office workspace for limited employees during emergencies. Make travel arrangements by taking special permission from the local authorities. While work is a priority, you also need to take precautions for the safety of every team member working in the organization.
4. Implement Flexible Sick Leave and Supportive Policies and Practices
Ensure that sick leave and other policies are flexible and consistent with existing state and federal workplace laws. The well-being of employees during an infectious disease outbreak should be the top priority for all organizations. Should an emergency situation arise, team members should be given the flexibility to take a break from work.
5. Motivate Employees and Keep Spirits High
Make sure you take efforts to motivate the staff to keep their spirits high during the epidemic breakout. Send out motivational and precautionary emails to employees. Thank them for working hard through a difficult time and promote a sense of togetherness and care to keep the work running smoothly.
Don’t expect all your team members to be super-productive from day one. Give everyone a a day or two to adjust to the new routine. Follow an end of day routine – by sending a to-do-list for all team members. This way, the staff will be able to work more efficiently in the comfort of their home.